Purchasing Policy

Purpose:

This policy establishes the internal processes for the purchase of supplies, equipment, repairs, and miscellaneous items for all Winona State University (WSU) employees and departments to ensure consistency and accountability when using university resources.

Policy:

WSU employees making purchases using university funds must follow guidelines established by the university and consistent with Minnesota State colleges and universities and State of Minnesota statutes. Purchasing guidelines vary depending on the estimated value of the purchase and the method of purchase.

Related Documents:

• Minnesota State Procedure 5.14.5 (Purchasing)

• Minnesota Statute 16A.15, Subd.3 (Accounting system; allotment and encumbrance)

• Minnesota Statute 16A.41, Subd.1 (Claims against state)

• Minnesota Statute 471.345, Subd 8 (Uniform Municipal Contracting Law)

• Minnesota Constitution, Article XI Section 1 (Appropriations and Finances)

Subsequent Procedure:

• 2-10A Purchasing Procedure

History:

Date and Subject of Revisions: 08/18/22, 08/13/07

Adoption date: 01/25/1977
Implementation date: 01/12/2024