Policies and Procedures Policy

Purpose:

This policy describes the rules, rights, obligations, and expectations involved in creating, reviewing, approving, publishing, and maintaining university policies and procedures at Winona State University (WSU).

Policy:

All WSU policies and procedures have a clearly defined purpose, and they are written in a common format using accessible language.

WSU policies are clear, short, and succinct statements of the rules, rights, and obligations that apply university wide. Policies establish and communicate WSU’s position on specific topics, and they outline expectations for administrators, faculty, staff, students, and other members of the WSU community. They define who is responsible for oversight and maintenance.

WSU procedures are clear explanations providing relevant details regarding the implementation of their authorizing policies. Procedures have a clearly defined purpose, and they can be revised as institutional practices evolve.

WSU Responsible Officers propose recommendations regarding new/revised/repealed policies, procedures, and regulations. These recommendations are reviewed by all WSU stakeholders before being formally approved by the President. The All-University Policy Committee, assisted by the Policy Coordinator, oversees the processes for reviewing and approving these recommendations. All approved policies and procedures are published and publicly accessible on the WSU website.

Related definitions:

[1-1] All-University Policy Committee:

A committee consisting of representatives from all bargaining units (IFO, ASF, MAPE, AFSCME, MMA), student senate, and the administration.

[1-1] Clarity:

Something is clear, in the context of this document, when it is unambiguous and relatively easy for its intended audience to understand. Different standards of clarity may be necessary for different audiences.

[1-1] Policy Coordinator:

A University employee who has been designated to facilitate the creation, review, and maintenance of policies at WSU.

[1-1] Regulation:

The term that previously referred to all policies and procedures adopted by the university. According to Regulation 1-1 (adopted 12/28/1978 and last revised 9/17/2008), “The term University Regulations refers to those policies and administrative procedures established for the internal operation of WSU under the authority delegated by MnSCU. Encompassed in these regulations are those procedures adopted by the President to facilitate the routine and continuing functions of the University and to implement the governing rules, the internal rules, the system policies, state statutes, state agency rules, and collective bargaining agreements.”

[1-1] Stakeholder:

A group (such as a collective bargaining unit or Student Senate) identified by the All-University Policy Committee as having a personal stake in the development and implementation of a university policy or procedure. For this policy and procedure, the All-University Policy Committee and its members are defined as stakeholders and may participate in these processes.

[1-1] University Policy:

A set of principles, positions, and rules having application throughout the university and intended to govern the actions of all employees, faculty, students, visitors, and others who come in contact with the university.

[1-1] University Procedure:

A clear explanation of how a policy is generally implemented at WSU.

Subsequent Procedure:

• 1-1A Policies and Procedures Procedure

History:

Date of Revisions: 09/17/2008, 06/23/2017, 07/28/2020

Adoption date: 12/28/1978
Implementation date: 01/01/2099