IFO Faculty Promotion Procedure (Draft)

Purpose:

The purpose of this procedure is to outline the criteria, timelines, and processes involved in the promotion of Inter Faculty Organization (IFO) members at Winona State University (WSU).

Policy/Procedure Regulation:

A. Criteria

Length of service in rank and at the university may be considered in promotion decisions. Additionally, the below criteria from the IFO Master Agreement, Article 22 are used:

• Demonstrated ability to teach effectively or perform effectively in other current assignments.
• Scholarly or creative achievement or research.
• Evidence of continuing preparation and study.
• Contribution to student growth and development.
• Service to the university and community.

B. Timeline

Deadlines for submissions of materials, feedback and recommendations, final decisions, and requested meetings are established in the IFO Master Agreement, Article 25, Section B, and are published in the WSU Academic Deadline Calendar.

C. Process

Faculty who are eligible for promotion submit a Promotion/Tenure Application and Summary Sheet along with the Professional Development Report (PDR) and supporting documentation to the dean or immediate supervisor and the department chair. The application includes the following fields:

• Name*
• Date*
• College and department*
• Highest degree and date earned*
• Discipline*
• University*
• Current rank**
• Years of service in current rank, including current year**
• Years of fixed term service, if applicable**
• Years of probationary service**
• Total years of service at WSU, including current year**
• Current tenure status and date of tenure appointment if applicable**
• Number of faculty colleagues eligible to vote on promotion***
• Number of faculty who reviewed file***
• Number of faculty voting yes, no, and abstaining***
• Recommendation of Dean, Provost/Vice President for Academic Affairs (P/VPAA), and President***
  *to be completed by applicant
  **to be completed by applicant or dean’s office
  ***for administrative use only

The application and supporting materials are circulated in the faculty member’s department or program for review, commentary, and recommendations. Department members and chair complete and sign an Individual Promotion Recommendation form, which includes the following fields:

• Name of faculty member being considered
• Date
• Department
• Description of criteria and space for addressing criteria
• Evaluator’s recommendation for approval of promotion, denial of promotion, or abstention
• Name and signature of evaluator with date signed
• Name and signature of applicant with date signed

The department chair initiates the Departmental/Administrative Recommendation for Promotion form and forwards it to the dean. This form includes the following fields:

• Name of faculty member being considered
• Department
• Date
• Action recommended by department (number recommending for promotion, against promotion, and abstaining)
• Signature of faculty member being considered and signature of department chair, with dates
• Dean’s proposed recommendation, signature, and date
• Dean’s final recommendation, space for comments, signature, and date
• P/VPAA’s recommendation, signature, and date
• President’s decision, signature, and date

Individual Promotion Recommendation forms and the Departmental/Administrative Recommendation form are sent to the dean, with copies provided to the faculty member. The faculty member signs and dates the recommendation forms and may respond to recommendations in writing.

The dean reviews the materials and makes a proposed promotion recommendation. The faculty member may meet with the dean if the recommendation is negative.

The dean makes a final recommendation to the P/VPAA. The faculty member may submit a written response.

The P/VPAA reviews the materials and makes a proposed promotion recommendation. The faculty member may meet with the P/VPAA to discuss the recommendation.

The P/VPAA makes a final recommendation to the President. The faculty member may submit a written response.

The President makes the final decision to grant or deny promotion. The faculty member may meet with the President and may request a written report of deficiencies and guidance on overcoming deficiencies.

Related definitions:

[3-13] Professional Development Plan (PDP):

A plan for professional development created by the faculty member and based on criteria established in the IFO Master Agreement.

[3-13] Promotion:

An increase in rank: faculty ranks include Instructor, Assistant Professor, Associate Professor, and Full Professor.

[3-13] Professional Development Report (PDR):

A report describing progress made in achieving objectives specified in the faculty member’s Professional Development Plan.

Authorizing Policy:

• 3-13 IFO Faculty Promotion, Tenure, and Non-Renewal Policy (Draft)

History:

Adoption date:
Implementation date: