This website presents all officially approved Winona State University (WSU) policies, procedures, and regulations. This site also presents current drafts of new/revised policies and procedures, allowing WSU stakeholders an opportunity to review them and provide feedback to the administration before the President makes a final decision to approve or reject them.
This page includes all changes to the Winona State University (WSU) policy website’s listing of official policies and procedures approved by the WSU President since 2016.
This page archives recommendations from the UPC to Cabinet for stakeholder review and to the President for final review and approval.
Stakeholder Reviewer Notes:
All current recommendations from the Winona State University (WSU) All-University Policy Committee (UPC) and approved by Cabinet for stakeholder review are listed on the “WSU Stakeholder Review” webpage, including rationales for revision and suggested stakeholder reviewer deadlines to provide feedback. If this is the only “policy” listed on that page, there are no current recommendations awaiting stakeholder review.
All WSU stakeholders have an opportunity to provide feedback on any policy recommendation proposed by the administration. Current recommendations from the All-University Policy Committee and approved by Cabinet are listed on the “WSU Stakeholder Review” webpage, including rationales for revision and suggested feedback deadlines. If this is the only “policy” listed on that page, there are no current recommendations awaiting stakeholder review.
All WSU stakeholders have an opportunity to provide feedback on any policy recommendation proposed by the administration. Current recommendations from the All-University Policy Committee and approved by Cabinet are listed on the “WSU Stakeholder Review” webpage, including rationales for revision and suggested feedback deadlines. If this is the only “policy” listed on that page, there are no current recommendations awaiting stakeholder review.
The WSU All-University Policy Committee (UPC) reviews all feedback submitted by stakeholders for proposed policy and procedure drafts currently open for review. Current drafts at this step are listed on the “UPC Feedback Review” webpage. If this is the only “policy” listed on that page, there are no current recommendations awaiting UPC’s feedback review.
After reviewing feedback reports for a policy and procedure draft that has undergone stakeholder review, the WSU All-University Policy Committee (UPC) provides this feedback to the Responsible Officer (the author for the draft). Current drafts at this step are listed on the “Author Feedback Review” webpage. The Responsible Office then submits a final version for review by the UPC. If this is the only “policy” listed on that page, there are no current recommendations awaiting the Responsible Officer’s (Author’s) review.
After reviewing the final version for a policy and procedure draft that has undergone stakeholder review, the WSU All-University Policy Committee (UPC) reviews the final drafts submitted by the Responsible Officer (the author for the draft). Current drafts at this step are listed on the “UPC Final Review” webpage. The UPC then reviews the final versions to determine if the feedback has been adequately addressed, and possibly submits a recommendation to the university president to approve the drafts. If this is the only “policy” listed on that page, there are no current recommendations awaiting the UPC’s final review.
After reviewing feedback reports for a policy and procedure draft that has undergone stakeholder review, the WSU All-University Policy Committee (UPC) may make a recommendation that the WSU President concerning final approval. Current drafts at this step are listed on the “Presidential Review” webpage, including rationales for revision and recommended stakeholder review feedback deadlines. If this is the only “policy” listed on that page, there are no current recommendations awaiting the President’s final review.
This policy establishes the evacuation process of Winona State University (WSU) academic buildings in the event of a fire or other emergency.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This policy draft is a proposed update for a legacy regulation:
The clear and succinct policy now states the responsibilities for specific individual roles. The updated procedure specifies the responsibilities of specific WSU community members not only in the event of an evacuation event but also prior to such events to prepare for them.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This procedure describes processes and designates responsibilities in the event of a fire or other emergency that requires evacuation of Winona State University (WSU) academic buildings.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This procedure draft is a proposed update for a legacy regulation:
The procedure has been updated to specify the responsibilities of specific WSU community members not only in the event of an evacuation event but also prior to such events to prepare for them.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This policy communicates the university’s commitment to providing a safe and healthy workplace for all Winona State University (WSU) employees and establishes the responsibilities of various university groups toward meeting that goal.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This policy draft is a proposed update for a legacy regulation:
The clear and succinct policy now states the legislative authorization for monitoring safety and assigns responsibility for this to specific offices. The previous regulation served as the “Safety Manual” and contained many pages of very detailed guidelines (such as how to inspect a ladder before use). That content is more appropriately posted and updated elsewhere on the WSU website. There is no accompanying procedure associated with this policy.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This policy describes how electronic and key access to Winona State University (WSU) buildings is granted to employees and students in a way that maintains the security of the campus.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This policy draft is a proposed update for a legacy regulation:
This policy now states the basic rules surrounding who has the authority to issue keys and provide building access, and who may receive them. The updated procedure now states the processes in place for different constituencies. It doesn’t belabor the issue of paying fines for lost keys or the specific steps involved with returning keys. It removes references to law enforcement investigations determining employee liability.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This procedure provides guidelines on how electronic and key access is granted and maintained for employees and students at Winona State University (WSU).
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This procedure draft is a proposed update for a legacy regulation:
This procedure now states the processes in place for different constituencies. It doesn’t belabor the issue of paying fines for lost keys or the specific steps involved with returning keys. It removes references to law enforcement investigations determining employee liability.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This policy defines how credit workshops are created and offered at Winona State University (WSU).
This procedure describes how credit workshops are initiated, approved, assigned credit value, and funded at Winona State University (WSU).
This policy describes how eligible Winona State University (WSU) employees apply for and are granted tuition waivers at WSU and other institutions in the Minnesota State System for themselves and their spouses and dependents on a space available basis.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This policy draft is a proposed update for a legacy regulation:
The policy now states who is responsible for ensuring that WSU employees will be eligible for these benefits according to their respective bargaining unit contracts, and it provides a link to those contracts. The updated procedure now refers to “spouses” rather than “husbands and wives.” It includes information about taxation implications. The previous regulation included a form (outdated and obsolete); this procedure now refers to an online form to be completed for these tuition waivers. The procedure includes more step-by-step information about how this form is processed.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This procedure provides details on the eligibility, limitations, taxation rules, and application and approval process used in implementing tuition waiver benefit for Winona State University (WSU) employees and their eligible dependents.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This procedure draft is a proposed update for a legacy regulation:
The procedure now refers to “spouses” rather than “husbands and wives.” It includes information about taxation implications. The previous regulation included a form (outdated and obsolete); this procedure now refers to an online form to be completed for these tuition waivers. The procedure includes more step-by-step information about how this form is processed.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This policy defines graduate assistant (GA) categories, eligibility, responsibilities, hiring and termination processes, and compensation at Winona State University (WSU).
The purpose of this procedure is to provide guidelines on Graduate Assistant (GA) categories;, eligibility,; allocation and funding; hiring and termination processes;, supervision; and compensation at Winona State University (WSU).
This policy establishes the application and approval process for sabbatical leaves for Inter Faculty Organization (IFO) members at Winona State University (WSU).
Rationale for Revision and Major Changes:
This policy draft is a proposed update for a legacy regulation:
The policy is largely unchanged, and it simply states that WSU faculty members are eligible for a sabbatical. The procedure now numbers the steps involved in granting sabbaticals, and it specifies the contents of the application form.
Stakeholder feedback report:
This procedure outlines the application and approval process for sabbatical leave for Inter Faculty Organization (IFO) members at Winona State University (WSU).
Rationale for Revision and Major Changes:
This procedure draft is a proposed update for a legacy regulation:
This policy establishes the application and approval process for sabbatical leaves for Inter Faculty Organization (IFO) members at Winona State University (WSU).
Rationale for Revision and Major Changes:
This policy draft is a proposed update for a legacy regulation:
This updated procedure now numbers the steps involved in granting sabbaticals, and it specifies the contents of the application form.
Stakeholder feedback report:
This policy provides guidelines for processes used in the promotion, tenure, and non-renewal of Inter Faculty Organization (IFO) members at Winona State University (WSU).
The purpose of this procedure is to outline the criteria, timelines, and processes involved in the promotion of Inter Faculty Organization (IFO) members at Winona State University (WSU).
The purpose of this procedure is to outline the criteria, timelines, and processes involved in granting tenure to Inter Faculty Organization (IFO) members at Winona State University (WSU).
The purpose of this procedure is to outline the criteria, timelines, and processes involved in non-renewal decisions for Inter Faculty Organization (IFO) members at Winona State University (WSU).
This policy provides guidance in the professional development and evaluation of Inter Faculty Organization (IFO) members at Winona State University (WSU).
This policy draft is a proposed update for a legacy regulation:
(Additional notes forthcoming.)
Stakeholder feedback report:
This policy provides guidance in the professional development and evaluation of Inter Faculty Organization (IFO) members at Winona State University (WSU).
Rationale for Revision and Major Changes:
This procedure draft is a proposed update for a legacy regulation:
(Additional notes forthcoming.)
Stakeholder feedback report:
This policy describes the circumstances and processes used in banking, unbanking, and deleting courses and programs at Winona State University (WSU).
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing.)
This policy draft is a proposed update for a legacy regulation:
(Additional notes forthcoming.)
Stakeholder feedback report:
This procedure describes the requirements and processes involved in banking and unbanking a program at Winona State University (WSU).
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing.)
This procedure draft is a proposed update for a legacy regulation:
(Additional notes forthcoming.)
Stakeholder feedback report:
This procedure describes the requirements and processes involved in banking and unbanking a course at Winona State University (WSU).
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing.)
This procedure draft is a proposed update for a legacy regulation:
(Additional notes forthcoming.)
Stakeholder feedback report:
This policy ensures that all undergraduate and graduate academic programs at Winona State University (WSU) are reviewed on a regular basis.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This policy draft is a proposed update for
The content of this updated policy is identical to the previous version. The only changes are grammatical and stylistic.
The updated procedure combines the previous sections A and B (“Program Review Schedule” and “Program Review Timeline”) into one. It clarifies the timelines in section A, setting clear dates (rather than, e.g., “within 30 days of receipt”) and clarifying expectations for the last steps of the process. (Note that none of the previous specified dates have changed.)
The suggested components of the self-study report are expanded in a separate document. This procedure would provide more guidance to academic departments as they construct their self-study reports for academic program reviews. The phrase “Strategic plan for improvement” has been replaced by “Strategic plan for adaptation.”
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by ??/??/202?.
This policy describes the course syllabus requirement at Winona State University (WSU).
Rationale for Revision and Major Changes:
This policy draft is a proposed update for a legacy regulation:
The content of this update is nearly identical to the previous regulation, although it has been reorganized.
Stakeholder feedback report:
This policy establishes eligibility requirements and procedures for awarding posthumous degrees at Winona State University (WSU).
The purpose of this procedure is to outline eligibility requirements and describe procedures to be followed in awarding posthumous degrees at Winona State University.
This policy provides information regarding a student’s non-academic grievance or complaint at Winona State University (WSU).
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This policy draft is a proposed update for a legacy regulation:
This policy now clearly states when it does and does not apply. The updated procedure has not changed. It does remove the previous definition of “student” that previously included “a group of students, or the student government,” making it clear that the grievance procedure is for an individual student.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This procedure establishes the steps involved in processing a non-academic student complaint or grievance at Winona State University (WSU).
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This policy draft is a proposed update for a legacy regulation:
This procedure has not changed. It does remove the previous definition of “student” that previously included “a group of students, or the student government,” making it clear that the grievance procedure is for an individual student.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This policy guides the Winona State University (WSU) response to a student death. WSU officials follow the protocol described in this policy and the related procedure in providing resources and services to support the student’s family, other affected students, and the entire campus community.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This policy draft is a proposed update for a legacy regulation:
This policy now designates the Dean of Students as the primary administrator responsible for addressing student death issues. The updated procedure includes the list of “tasks” based on the experiences of the previous Dean of Students.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This procedure establishes the steps Winona State University (WSU) follows after the death of a recently or currently enrolled student in order to ensure a thorough and consistent process.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This procedure draft is a proposed update for a legacy regulation:
This procedure now designates the Dean of Students as the primary administrator responsible for addressing student death issues. The list of “tasks” has been updated based on the experiences of the previous Dean of Students.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This policy establishes how Winona State University (WSU) nominates and confers eligible faculty and administrators with the prestigious honor of emeriti status and retired with distinction status.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This policy draft is a proposed update for a legacy regulation:
This policy now designates the Director of Human Resources as the responsible officer. This version of the policy provides definitions for “emerita” and “retired with distinction.” The updated procedure describes the nomination, review, and approval process to conform with recent practices.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This procedure describes the eligibility requirements, criteria, roles, responsibilities, and timeline used in awarding Winona State University (WSU) faculty and administrators with the prestigious status of faculty emeriti or retired with distinction.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This procedure draft is a proposed update for a legacy regulation:
This procedure now designates the Director of Human Resources as the responsible officer, and it provides definitions for “emerita” and “retired with distinction.” The nomination, review, and approval process has been updated to conform with recent practices.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This policy defines the conditions under which Winona State University (WSU) makes university services and facilities available for non-university purposes.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This policy draft is a proposed update for a legacy regulation:
This policy now designates the Vice President for Finance and Administration as the responsible officer. The procedure now clarifies the role that the Business Office plays in the process.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This procedure describes the conditions under which Winona State University (WSU) services are made available for non-university purposes.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This procedure draft is a proposed update for a legacy regulation:
This procedure now designates the Vice President for Finance and Administration as the responsible officer. It clarifies the role that the Business Office plays in the process.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This policy establishes Winona State University’s (WSU) policy prohibiting drug and alcohol use and distribution on campus in order to maintain a safe and healthy campus environment.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing.)
This policy draft is a proposed update for a legacy regulation:
This policy designates the Director of Human Resources as the responsible officer for the overall policy. There are two associated procedures, one for students and another for employees, each with a separate responsible office and officer. It was updated to included changes in Minnesota law that legalized cannabis (marijuana) use and possession.
[Major changes to the regulation to be added later.]
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by ??/??/20??.