This website presents all officially approved Winona State University (WSU) policies, procedures, and regulations. This site also presents current drafts of new/revised policies and procedures, allowing WSU stakeholders an opportunity to review them and provide feedback to the administration before the President makes a final decision to approve or reject them.
All WSU stakeholders have an opportunity to provide feedback on any policy recommendation proposed by the administration. Current recommendations from the All-University Policy Committee and approved by Cabinet are listed on the “WSU Stakeholder Review” webpage, including rationales for revision and suggested feedback deadlines. If this is the only “policy” listed on that page, there are no current recommendations awaiting stakeholder review.
The WSU All-University Policy Committee (UPC) reviews all feedback submitted by stakeholders for proposed policy and procedure drafts currently open for review. Current drafts at this step are listed on the “UPC Feedback Review” webpage. If this is the only “policy” listed on that page, there are no current recommendations awaiting UPC’s feedback review.
This policy describes the rules, rights, obligations, and expectations involved in defining, approving, reviewing, and discontinuing Institutes and Centers at Winona State University.
Rationale for new policy:
(This is for stakeholder review, not for publishing)
Winona State needs a new policy to provide guidance to the larger community on how new “institutes” and “centers” will be created through a stakeholder review process. The policy would establish ongoing review and reporting processes.
Stakeholder feedback report:
This procedure establishes guidelines, procedures, and responsibilities for submission and administration of grants and sponsored project or programs at Winona State University (WSU).
Rationale for updated procedure:
(This is for stakeholder review, not for publishing)
WSU needs to align some of its processes with WorkDay Finance requirements, allowing the Grants and Sponsored Projects Office to better coordinate with the Business Office for dispersal of funds. The authorizing policy is not being changed with this proposed update.
Stakeholder feedback report:
This policy establishes the evacuation process of Winona State University (WSU) academic buildings in the event of a fire or other emergency.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This policy draft is a proposed update for a legacy regulation:
The clear and succinct policy now states the responsibilities for specific individual roles. The updated procedure specifies the responsibilities of specific WSU community members not only in the event of an evacuation event but also prior to such events to prepare for them.
Stakeholder feedback report:
This procedure describes processes and designates responsibilities in the event of a fire or other emergency that requires evacuation of Winona State University (WSU) academic buildings.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This procedure draft is a proposed update for a legacy regulation:
The procedure has been updated to specify the responsibilities of specific WSU community members not only in the event of an evacuation event but also prior to such events to prepare for them.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This policy communicates the university’s commitment to providing a safe and healthy workplace for all Winona State University (WSU) employees and establishes the responsibilities of various university groups toward meeting that goal.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This policy draft is a proposed update for a legacy regulation:
The clear and succinct policy now states the legislative authorization for monitoring safety and assigns responsibility for this to specific offices. The previous regulation served as the “Safety Manual” and contained many pages of very detailed guidelines (such as how to inspect a ladder before use). That content is more appropriately posted and updated elsewhere on the WSU website. There is no accompanying procedure associated with this policy.
Stakeholder feedback report:
This policy describes how electronic and key access to Winona State University (WSU) buildings is granted to employees and students in a way that maintains the security of the campus.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This policy draft is a proposed update for a legacy regulation:
This policy now states the basic rules surrounding who has the authority to issue keys and provide building access, and who may receive them. The updated procedure now states the processes in place for different constituencies. It doesn’t belabor the issue of paying fines for lost keys or the specific steps involved with returning keys. It removes references to law enforcement investigations determining employee liability.
Stakeholder feedback report:
This policy provides direction to the university community in requesting and engaging in ceremonial burning and smudging traditions while respecting all campus community members and visitors.
Rationale for new policy:
(This is for stakeholder review, not for publishing)
Winona State needs a new policy and procedure to provide guidance to the larger community on the respectful recognition of indigenous religious and cultural practices that affect campus properties.
Stakeholder feedback report:
This policy describes the rules, rights, obligations, and expectations involved in ensuring the accessibility of Winona State University’s physical and digital environments. It establishes the university’s campus-wide commitment to accessibility and applies to all university units, including academic, administrative, student life, housing, communications, information technology, and physical infrastructure.
Rationale for new policy:
(This is for stakeholder review, not for publishing)
Winona State needs a new policy to provide further guidance to the larger community on addressing the accessibility needs of students and employees. This is related to new federal guidelines published by the Department of Education. In large part, this codifies what WSU is already doing in these realms. Adoption of this policy will likely require revisiting related policies and procedures on this topic.
Stakeholder feedback report:
This policy describes how eligible Winona State University (WSU) employees apply for and are granted tuition waivers at WSU and other institutions in the Minnesota State System for themselves and their spouses and dependents on a space available basis.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This policy draft is a proposed update for a legacy regulation:
The policy now states who is responsible for ensuring that WSU employees will be eligible for these benefits according to their respective bargaining unit contracts, and it provides a link to those contracts. The updated procedure now refers to “spouses” rather than “husbands and wives.” It includes information about taxation implications. The previous regulation included a form (outdated and obsolete); this procedure now refers to an online form to be completed for these tuition waivers. The procedure includes more step-by-step information about how this form is processed.
Stakeholder feedback report:
This policy describes the circumstances and processes used in banking, unbanking, and deleting courses and programs at Winona State University (WSU).
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing.)
This policy draft is a proposed update for a legacy regulation:
(Additional notes forthcoming.)
Stakeholder feedback report:
This procedure describes the requirements and processes involved in banking and unbanking a program at Winona State University (WSU).
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing.)
This procedure draft is a proposed update for a legacy regulation:
(Additional notes forthcoming.)
Stakeholder feedback report:
This procedure describes the requirements and processes involved in banking and unbanking a course at Winona State University (WSU).
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing.)
This procedure draft is a proposed update for a legacy regulation:
(Additional notes forthcoming.)
Stakeholder feedback report:
This policy describes the course syllabus requirement at Winona State University (WSU).
Rationale for Revision and Major Changes:
This policy draft is a proposed update for a legacy regulation:
The content of this update is nearly identical to the previous regulation, although it has been reorganized.
Stakeholder feedback report:
This policy provides information regarding a student’s non-academic grievance or complaint at Winona State University (WSU).
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This policy draft is a proposed update for a legacy regulation:
This policy now clearly states when it does and does not apply. The updated procedure has not changed. It does remove the previous definition of “student” that previously included “a group of students, or the student government,” making it clear that the grievance procedure is for an individual student.
Stakeholder feedback report:
The purpose of this policy is to describe the restrictions and procedures related to the usage of Winona State University (WSU) buildings and outdoor spaces by university and non-university entities.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This policy draft is a proposed update for a legacy regulation:
This policy now clearly states its purpose and no longer refers to the U.S. Constitution; issues of protest are discussed in the “conditions of use” procedure.
Stakeholder feedback report:
(Unknown status of feedback.)
This policy guides the Winona State University (WSU) response to a student death. WSU officials follow the protocol described in this policy and the related procedure in providing resources and services to support the student’s family, other affected students, and the entire campus community.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This policy draft is a proposed update for a legacy regulation:
This policy now designates the Dean of Students as the primary administrator responsible for addressing student death issues. The updated procedure includes the list of “tasks” based on the experiences of the previous Dean of Students.
Stakeholder feedback report:
This policy establishes how Winona State University (WSU) nominates and confers eligible faculty and administrators with the prestigious honor of emeriti status and retired with distinction status.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This policy draft is a proposed update for a legacy regulation:
This policy now designates the Director of Human Resources as the responsible officer. This version of the policy provides definitions for “emerita” and “retired with distinction.” The updated procedure describes the nomination, review, and approval process to conform with recent practices.
Stakeholder feedback report:
This policy defines the conditions under which Winona State University (WSU) makes university services and facilities available for non-university purposes.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This policy draft is a proposed update for a legacy regulation:
This policy now designates the Vice President for Finance and Administration as the responsible officer. The procedure now clarifies the role that the Business Office plays in the process.
Stakeholder feedback report: