WSU Policies: Regulations

This regulation defines the administrative and staff organizational structure of Winona State University (WSU).

Subsequent WSU Procedure:

• (None)

This regulation establishes a procedure for annually determining the level of the Winona State University (WSU) student activity fee and student union facility fee to be charged in the subsequent year (summer session, fall, and spring) in accordance with Minnesota State Board of Trustees Governing Rules.

This regulation describes procedures for preparing printed or duplicated materials for reproduction at Winona State University (WSU).

Stakeholder Review Notes:

This legacy regulation is a candidate for retirement. The Print Shop Supervisor agrees that the MarComm “One Stop” website addresses any issues covered by this regulation, and we don’t need a formal policy in order to establish rules/guidelines for submitting such requests.

Stakeholder Feedback Report:

• (No feedback was received.)

This regulation establishes an orderly sequence of events for the submission, review, and approval or disapproval of all requests for additional space and/or requests for a change in the utilization of space within an academic building at Winona State University (WSU). This regulation applies when a department or service unit requests new or additional space or a change in the utilization of space (i.e., a change in use from a classroom to offices). It does not apply to the routine assignment of classrooms and laboratories for scheduled academic program needs.

Stakeholder Review Notes:

This legacy regulation is a candidate for retirement. Comment from the Vice President for Facilities:

“The Finance & Facilities Committee will be submitting an updated Space Planning policy/procedure this academic year.”

Stakeholder Feedback Report:

• (No feedback was received.)

This regulation establishes the procedure for naming buildings and such other facilities as lounges, lobbies, and individual rooms at Winona State University (WSU).

This regulation delineates the policy for procurement, placement, and use of plain paper copy machines at Winona State University (WSU).

This regulation establishes the procedure for the evacuation of all academic buildings at Winona State University (WSU) in the event of a fire alarm or other designated emergency as well as to establish the responsibility for evacuation of buildings and alerting the fire department and/or other appropriate emergency agencies.

Note: This legacy regulation is currently being considered for updating to a formal Policy and Procedure set:

• WSU 2-15 Fire/Emergency Evacuation of Academic Buildings Policy (Draft)
• WSU 2-15A Fire/Emergency Evacuation of Academic Buildings Procedure (Draft)

This regulation provides employees at Winona State University (WSU) with information and instructions on safety in carrying out work assignments.

Note: This legacy regulation is currently being considered for updating to a formal Policy and Procedure set:

• WSU 2-17 Safety on Campus Policy (Draft)

This regulation establishes parking and traffic regulations for the Winona State University (WSU) campus only.

This regulation describes the policies and procedures regarding the issuance and return of office and building keys at Winona State University (WSU).

Note: This legacy regulation is currently being considered for updating to a formal Policy and Procedure set:

• WSU 2-19 Building Access and Security Policy (Draft)
• WSU 2-19A Building Access and Security Procedure (Draft)

This regulation aims to insure efficient use of funds for the acquisition of library supplies and equipment at Winona State University (WSU), to prevent duplication, to encourage shared use, to insure conservation of university property, and to describe the procedures to be used so that library materials and equipment requests may be expedited.

This regulation details the steps to be taken by faculty/staff who are entitled to enrollment, on a space available basis, in courses at any university in the Minnesota State University System without payment of tuition or fees, except laboratory or special course fees. The faculty/staff member’s spouse or dependents may share this right within the limit established above, with waiver of tuition only.

Note: This legacy regulation is currently being considered for updating to a formal Policy and Procedure set:

• WSU 3-5 Employee Tuition Waiver Policy (Draft)
• WSU 3-5A Employee Tuition Waiver Procedure (Draft)

This regulation establishes the method whereby faculty members at Winona State University (WSU) who are represented by the IFO may apply for sabbatical leave. Reference is made to Article 19, Section C, of the Agreement between the IFO and Minnesota State.

Note: This legacy regulation is currently being considered for updating to a formal Policy and Procedure set:

• WSU 3-12 IFO Sabbatical Leave Policy (Draft)
• WSU 3-12A IFO Sabbatical Leave Procedure (Draft)

This regulation establishes the administrative procedures to be used in the promotion of faculty at Winona State University (WSU).

This regulation provides procedures and guidance for the professional evaluation of probationary and fixed term faculty at Winona State University (WSU) consistent with Article twenty-two (22) of the Inter-Faculty Organization (IFO)-Minnesota State Colleges and Universities System (MnSCU) Agreement.

Note: This legacy regulation is currently being considered for updating to a formal Policy and Procedure set:

• WSU 3-14 IFO Professional Development and Evaluation Policy (Draft)
• WSU 3-14A IFO Professional Development and Evaluation Procedure (Draft)

This regulation establishes the administrative procedures to be used in the consideration of probationary/non-tenure track faculty for renewal/nonrenewal/tenure and to evaluate the performance of fixed-term faculty at Winona State University (WSU). Reference is to Articles 21, 22, 24, and 25 of the Agreement between the Minnesota State Colleges and University (MnSCU) Board of Trustees and the Inter-Faculty Organization (IFO).

This regulation establishes the method whereby employees who are members of the collective bargaining unit currently represented by Minnesota State University Association of Administrative and Service Faculty (MSUAASF) may apply for sabbatical leave at Winona State University (WSU). Reference is Article fifteen (15) of the Agreement between the Minnesota State College and University (MnSCU) Board of Trustees and Administrative Service Faculty (MSUAASF).

This regulation describes how courses and programs are banked at Winona State University (WSU).

Note: This legacy regulation is currently being considered for updating to a formal Policy and Procedure set:

• WSU 3-19 Program and Course Banking Policy (Draft)
• WSU 3-19A Program Banking Procedure (Draft)
• WSU 3-19B Course Banking Procedure (Draft)

This regulation describes how honorary degrees are awarded at Winona State University (WSU).

Note: This legacy regulation is currently being considered for updating to a formal Policy and Procedure set:

• WSU 3-23 Granting of Honorary Doctorate Degrees Policy (Draft)
• WSU 3-23A Granting of Honorary Doctorate Degrees Procedure (Draft)

This regulation establishes a policy for new course proposals in progress (not approved beyond the department) at Winona State University (WSU).

This regulation establishes a policy for course syllabus for for-credit courses offered by Winona State University (WSU) in accordance with Minnesota State College and University System (MnSCU) policy.

Note: This legacy regulation is currently being considered for updating to a formal Policy and Procedure set:

• WSU 3-29 Course Syllabus Policy (Draft)

This regulation describe the procedures to be used in considering appeals from students suspended from Winona State University (WSU) for academic reasons.

This regulation establishes the posthumous degree eligibility requirements for undergraduate and graduate students at Winona State University (WSU) and prescribes the procedures to be followed in making recommendations for awarding the posthumous degree.

This regulation establishes the method by which members of the Minnesota State University Association of Administrative and Service Faculty (ASF) bargaining unit may apply for Special Initiative Awards at Winona State University (WSU). The authoritative reference for this procedure is Article Twelve (12), Section I, Subd. 5, of the Agreement between the Minnesota State Colleges and Universities (MnSCU) Board of Trustees and Administrative Service Faculty (ASF).

This regulations establishes a system to monitor student employment at Winona State University (WSU) (including work study, student help, and graduate assistantships).

This regulation describes the method of processing a student grievance at Winona State University (WSU). This procedure shall not substitute for other grievance procedures specified in Minnesota State Colleges and Universities (MnSCU) Board policies, Winona State University policies and regulations, or negotiated agreements.

Note: This legacy regulation is currently being considered for updating to a formal Policy and Procedure set:

• WSU 4-2 Student Complaints and Grievances Policy (Draft)
• WSU 4-2A Student Complaints and Grievances Procedure (Draft)

This regulation describes how Winona State University (WSU) recognizes and promotes an intellectually open campus.

Note: This legacy regulation is currently being considered for updating to a formal Policy and Procedure set:

• WSU 4-4 University Facilities and Space Use Policy (Draft)
• WSU 4-4A University Facilities Reservations Procedure (Draft)
• WSU 4-4B University Facilities Conditions of Use Procedure (Draft)

This regulation provides a protocol in the event of the death of a Winona State University (WSU) student.

Note: This legacy regulation is currently being considered for updating to a formal Policy and Procedure set:

• WSU 4-5 Student Death Policy (Draft)
• WSU 4-5A Student Death Procedure (Draft)

This Medical Amnesty Policy is intended to support responsible behavior towards others at Winona State University (WSU) by encouraging students to seek medical assistance for others in an alcohol or drug-related medical emergency.

Note: This legacy regulation is currently being considered for updating to a formal Policy and Procedure set:

• WSU 4-6 Medical Amnesty Policy (Draft)
• WSU 4-6A Medical Amnesty Procedure (Draft)

This regulation establishes the emeritus/emerita/retired with distinction eligibility requirements for faculty [members of the Inter Faculty Organization (IFO) and the Minnesota State Association of Administrative & Service Faculty (ASF)] and administrators at Winona State University (WSU) and to describe the procedures to be followed in making recommendations for the awards of emeritus or retired with distinction status.

Note: This legacy regulation is currently being considered for updating to a formal Policy and Procedure set:

• WSU 5-1 Emeriti and Retired with Distinction Policy (Draft)
• WSU 5-1A Emeriti and Retired with Distinction Procedure (Draft)

This regulation describes the WSU Affirmative Action Policy.

This Regulation describes the method to be used in accomplishing employee evaluation/development plans for Administrative and Service Faculty (ASF) employees at Winona State University (WSU). Employee evaluation/development plans provide an effective means for defining individual goals and communicating performance feedback to employees.

Note: This legacy regulation is currently being considered for updating to a formal Policy and Procedure set:

• WSU 5-4 ASF Employee Evaluation and Development Policy (Draft)
• WSU 5-4A ASF Employee Evaluation and Development Procedure (Draft)

This regulation describes how Winona State University (WSU) honors employees whose service with the University has reached ten (10), twenty (20), thirty (30), or forty (40) years and those employees who have retired or have given notice of intent to retire during a given fiscal year. In addition, the President may designate other employees for special honors.

This regulation establishes guidelines to be used in implementation of flextime work schedules at Winona State University (WSU).

This regulation prescribes the procedures to be used by unclassified employees at Winona State University (WSU) requesting authorization to be absent from campus.

Note: This legacy regulation is a candidate for retirement. Comments from the Director of Human Resources:

“This regulation is based on an outdated paper form, replaced by eTime system for submission of leave requests.”

This regulation establishes a training policy for the classified employees of Winona State University (WSU), consistent with the Rules and Regulations of Minnesota Management & Budget (formerly the Department of Employee Relations – DOER). Training is an activity designed to improve and/or increase the skills, knowledge, and abilities of employees.

This regulation establishes the method used to distribute Achievement Awards for classified employees covered by the MAPE, MMA, MNA bargaining agreements and the Commissioners Plan at Winona State University (WSU). Achievement Awards exist to compensate employees for meritorious performance.

This regulation articulates the procedures that are followed when it becomes necessary to close the Winona campus of Winona State University (WSU), to begin daily operations later than regularly scheduled, or to cancel academic or non-academic activities due to inclement weather or other emergency conditions. A second purpose is to describe work conditions that prevail during the time that the university is closed. A third purpose is to describe procedures that are followed when an employee is unable to meet work responsibilities because of inclement weather.

This regulations describes how Winona State University (WSU) administers the review process for dealing with position description disputes for employees in the American Federation of State, County, and Municipal Employees (AFSCME), Council 6 bargaining unit.

This regulation describes how Winona State University (WSU) aims to achieve a work and educational environment which is free from threats and acts of violence.

This regulation establishes guidelines for campus groups, clubs, organizations, or individuals (including students, faculty, classified and unclassified staff) at Winona State University (WSU) to conduct off-campus or oncampus solicitations of gifts, advertising, donations or engage in any kind of fund-raising activity and for off-campus groups or individuals to conduct on-campus solicitations.

Stakeholder Review Notes:

This legacy regulation is a candidate for retirement. Comments from the WSU Gift Administrator:

“Originally written 2007. University Advancement has not been using this fundraising approval procedure for at least 7 years. Need to determine if UA does want/need to require that we review/approve off-campus fundraising initiated by student clubs, departments, teams. On-campus fundraising, as mentioned in this procedure (#4), falls under Student Life which should review that portion for policy/procedure development.”

Regarding the form previously associated with this regulation:

“If UA does want/need to approve off-campus fundraising then Annual Giving has a solicitation request form that [the office] uses when a department reaches out for our assistance (crowdfunding page, contact information, etc.) We would NOT post this form online because it is an internal document to facilitate/document the discussion.”

Stakeholder Feedback Report:

• (No feedback was received.)

This regulation aims to maintain consistency in news style and avoid duplication of news and information disseminated to the media from Winona State University (WSU), to keep a current master calendar of campus activities, and to enhance media relations through one (1) liaison to avoid confusion.

This regulation aims to promote the interests of Winona State University (WSU) and to establish mutually beneficial relations between the University and its alumni. To promote the welfare of the alumni, students, and faculty of WSU and its predecessor, Winona State Teachers College, and Winona Normal School.

Note: This legacy regulation is a candidate for retirement. The VP for Advancement and the Director of Alumni Relations agreed with the committee’s suggestion that the current regulation (and any proposed update) looks more like a position description rather than an actual policy.

This regulation describes how Winona State University (WSU) services and/or facilities may be made available for non-WSU purposes. This regulation is not intended to apply to services and/or facilities from the Revenue Bond fund (Student Union and Residence Halls).

Note: This legacy regulation is currently being considered for updating to a formal Policy and Procedure set:

• WSU 8-1 Public Service Policy (Draft)
• WSU 8-1A Public Service Procedure (Draft)

This regulation describes the Watkins Collection at Winona State University (WSU).

This regulation describes Winona State University (WSU) as a tobacco-free campus.

This regulation establishes and set forth the State’s policy regarding alcohol and other drug use in the workplace as it applies to Winona State University (WSU). It is the State’s policy to maintain a drug and alcohol-free workplace.

Note: This legacy regulation is currently being considered for updating to a formal Policy and Procedure set:

• WSU 8-4 Drug and Alcohol Use Policy (Draft)
• WSU 8-4A Drug and Alcohol Use Procedure: Students (Draft)
• WSU 8-4B Drug and Alcohol Use Procedure: Employees (Draft)