This website presents all officially approved Winona State University (WSU) policies, procedures, and regulations. This site also presents current drafts of new/revised policies and procedures, allowing WSU stakeholders an opportunity to review them and provide feedback to the administration before the President makes a final decision to approve or reject them.
All WSU stakeholders have an opportunity to provide feedback on any policy recommendation proposed by the administration. Current recommendations from the All-University Policy Committee and approved by Cabinet are listed on the “WSU Stakeholder Review” webpage, including rationales for revision and suggested feedback deadlines. If this is the only “policy” listed on that page, there are no current recommendations awaiting stakeholder review.
All WSU stakeholders have an opportunity to provide feedback on any policy recommendation proposed by the administration. Current recommendations from the All-University Policy Committee and approved by Cabinet are listed on the “WSU Stakeholder Review” webpage, including rationales for revision and suggested feedback deadlines. If this is the only “policy” listed on that page, there are no current recommendations awaiting stakeholder review.
This procedure provides guidelines on how electronic and key access is granted and maintained for employees and students at Winona State University (WSU).
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This procedure draft is a proposed update for a legacy regulation:
This procedure now states the processes in place for different constituencies. It doesn’t belabor the issue of paying fines for lost keys or the specific steps involved with returning keys. It removes references to law enforcement investigations determining employee liability.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This policy defines how credit workshops are created and offered at Winona State University (WSU).
This procedure describes how credit workshops are initiated, approved, assigned credit value, and funded at Winona State University (WSU).
This procedure provides details on the eligibility, limitations, taxation rules, and application and approval process used in implementing tuition waiver benefit for Winona State University (WSU) employees and their eligible dependents.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This procedure draft is a proposed update for a legacy regulation:
The procedure now refers to “spouses” rather than “husbands and wives.” It includes information about taxation implications. The previous regulation included a form (outdated and obsolete); this procedure now refers to an online form to be completed for these tuition waivers. The procedure includes more step-by-step information about how this form is processed.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This policy defines graduate assistant (GA) categories, eligibility, responsibilities, hiring and termination processes, and compensation at Winona State University (WSU).
The purpose of this procedure is to provide guidelines on Graduate Assistant (GA) categories;, eligibility,; allocation and funding; hiring and termination processes;, supervision; and compensation at Winona State University (WSU).
This policy provides guidelines for processes used in the promotion, tenure, and non-renewal of Inter Faculty Organization (IFO) members at Winona State University (WSU).
The purpose of this procedure is to outline the criteria, timelines, and processes involved in the promotion of Inter Faculty Organization (IFO) members at Winona State University (WSU).
The purpose of this procedure is to outline the criteria, timelines, and processes involved in granting tenure to Inter Faculty Organization (IFO) members at Winona State University (WSU).
The purpose of this procedure is to outline the criteria, timelines, and processes involved in non-renewal decisions for Inter Faculty Organization (IFO) members at Winona State University (WSU).
This policy ensures that all undergraduate and graduate academic programs at Winona State University (WSU) are reviewed on a regular basis.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This policy draft is a proposed update for
The content of this updated policy is identical to the previous version. The only changes are grammatical and stylistic.
The updated procedure combines the previous sections A and B (“Program Review Schedule” and “Program Review Timeline”) into one. It clarifies the timelines in section A, setting clear dates (rather than, e.g., “within 30 days of receipt”) and clarifying expectations for the last steps of the process. (Note that none of the previous specified dates have changed.)
The suggested components of the self-study report are expanded in a separate document. This procedure would provide more guidance to academic departments as they construct their self-study reports for academic program reviews. The phrase “Strategic plan for improvement” has been replaced by “Strategic plan for adaptation.”
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by ??/??/202?.
This policy establishes eligibility requirements and procedures for awarding posthumous degrees at Winona State University (WSU).
The purpose of this procedure is to outline eligibility requirements and describe procedures to be followed in awarding posthumous degrees at Winona State University.
This procedure establishes the steps involved in processing a non-academic student complaint or grievance at Winona State University (WSU).
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This policy draft is a proposed update for a legacy regulation:
This procedure has not changed. It does remove the previous definition of “student” that previously included “a group of students, or the student government,” making it clear that the grievance procedure is for an individual student.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This procedure establishes the steps Winona State University (WSU) follows after the death of a recently or currently enrolled student in order to ensure a thorough and consistent process.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This procedure draft is a proposed update for a legacy regulation:
This procedure now designates the Dean of Students as the primary administrator responsible for addressing student death issues. The list of “tasks” has been updated based on the experiences of the previous Dean of Students.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This procedure describes the eligibility requirements, criteria, roles, responsibilities, and timeline used in awarding Winona State University (WSU) faculty and administrators with the prestigious status of faculty emeriti or retired with distinction.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This procedure draft is a proposed update for a legacy regulation:
This procedure now designates the Director of Human Resources as the responsible officer, and it provides definitions for “emerita” and “retired with distinction.” The nomination, review, and approval process has been updated to conform with recent practices.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This procedure describes the conditions under which Winona State University (WSU) services are made available for non-university purposes.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This procedure draft is a proposed update for a legacy regulation:
This procedure now designates the Vice President for Finance and Administration as the responsible officer. It clarifies the role that the Business Office plays in the process.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This policy establishes Winona State University’s (WSU) policy prohibiting drug and alcohol use and distribution on campus in order to maintain a safe and healthy campus environment.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing.)
This policy draft is a proposed update for a legacy regulation:
This policy designates the Director of Human Resources as the responsible officer for the overall policy. There are two associated procedures, one for students and another for employees, each with a separate responsible office and officer. It was updated to included changes in Minnesota law that legalized cannabis (marijuana) use and possession.
[Major changes to the regulation to be added later.]
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by ??/??/20??.