This website presents all officially approved Winona State University (WSU) policies, procedures, and regulations. This site also presents current drafts of new/revised policies and procedures, allowing WSU stakeholders an opportunity to review them and provide feedback to the administration before the President makes a final decision to approve or reject them.
All WSU stakeholders have an opportunity to provide feedback on any policy recommendation proposed by the administration. Current recommendations from the All-University Policy Committee and approved by Cabinet are listed on the “WSU Stakeholder Review” webpage, including rationales for revision and suggested feedback deadlines. If this is the only “policy” listed on that page, there are no current recommendations awaiting stakeholder review.
All WSU stakeholders have an opportunity to provide feedback on any policy recommendation proposed by the administration. Current recommendations from the All-University Policy Committee and approved by Cabinet are listed on the “WSU Stakeholder Review” webpage, including rationales for revision and suggested feedback deadlines. If this is the only “policy” listed on that page, there are no current recommendations awaiting stakeholder review.
This procedure provides details on how policies and procedures are created, reviewed, repealed, approved, published, and maintained at Winona State University (WSU). These procedures involve several different WSU actors, including the President’s Cabinet (Cabinet), the WSU All-University Policy Committee (Committee), the Policy Coordinator (Coordinator), and all WSU stakeholders.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This procedure draft is a proposed update for
The procedure has been updated for greater clarity and succinctness. One major goal of this revision involves describing the processes as they have actually taken place over the past five years or so, removing steps and dictates that have not been followed in practice.
The proposed revision streamlines the procedure by: (1) removing duplicated language; (2) referring to “new/revised policies/procedures” as “requests” from the Responsible Officer and “recommendations” from the Committee or Cabinet; and (3) defining two initial “mini-procedures” for proposing new or repealing existing policies before advancing to the same major review/approval procedure. It also removes references to the “Council of Administrators” (which was never involved in this process) and “relevant stakeholders” (as all stakeholders have been traditionally invited to provide feedback).
The previous procedure indicated that all policies and procedures are automatically “opened for review” when “it has been five years or more since the policy/procedure was last reviewed.” This has never taken place in the way it was described, and in the new version policies/procedures will be explicitly and formally opened for review based on a recommendation from Cabinet (usually provided by the Committee). This will provide the Committee more latitude to set its priorities and establish its workflow.
Responsible Officers will be asked to provide a rationale for proposing new, existing updating, or repealing current policies, procedures, and/or regulations along with a narrative of major changes when appropriate. These rationales and narratives would be provided to stakeholders for their feedback review.
The Committee will be formally authorized to make minor adjustments (e.g., outlining, providing (sub)section headings, or correcting typos) for initial document submissions before recommending they be sent out for stakeholder review. The Committee will also be formally authorized to refer the original author to a copy editor when it deems this necessary.
During its initial review, the Committee will no longer be expected to check the documents for “WSU contractual requirements” as its members cannot be expected to be experts in this area; this is more appropriately a stakeholder responsibility. During its final review, the Committee may recommend that a revised set of documents be sent to stakeholders for another round of feedback review if it feels that previous concerns were not adequately addressed.
Finally, this revision reduces the standard review/feedback timeline from 45-90 academic calendar days to at least 30 academic calendar days (roughly 6 weeks); stakeholder requests for extensions will still be normally granted as in the past. It reviews to setting “suggested feedback deadlines” instead of “proposed timelines,” reducing ambiguity.
Suggested Stakeholder Feedback Deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This procedure provides guidelines on how electronic and key access is granted and maintained for employees and students at Winona State University (WSU).
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This procedure draft is a proposed update for a legacy regulation:
This procedure now states the processes in place for different constituencies. It doesn’t belabor the issue of paying fines for lost keys or the specific steps involved with returning keys. It removes references to law enforcement investigations determining employee liability.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This procedure provides details on the eligibility, limitations, taxation rules, and application and approval process used in implementing tuition waiver benefit for Winona State University (WSU) employees and their eligible dependents.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This procedure draft is a proposed update for a legacy regulation:
The procedure now refers to “spouses” rather than “husbands and wives.” It includes information about taxation implications. The previous regulation included a form (outdated and obsolete); this procedure now refers to an online form to be completed for these tuition waivers. The procedure includes more step-by-step information about how this form is processed.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This procedure describes eligibility criteria, nomination and selection guidelines and processes, and presentation processes used to grant honorary doctorate degrees at Winona State University (WSU).
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing.)
This procedure draft is a proposed update for a legacy regulation:
The procedure now clarifies the selection process timeline and the presentation process.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This procedure establishes the steps involved in processing a non-academic student complaint or grievance at Winona State University (WSU).
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This policy draft is a proposed update for a legacy regulation:
This procedure has not changed. It does remove the previous definition of “student” that previously included “a group of students, or the student government,” making it clear that the grievance procedure is for an individual student.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This procedure establishes the steps Winona State University (WSU) follows after the death of a recently or currently enrolled student in order to ensure a thorough and consistent process.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This procedure draft is a proposed update for a legacy regulation:
This procedure now designates the Dean of Students as the primary administrator responsible for addressing student death issues. The list of “tasks” has been updated based on the experiences of the previous Dean of Students.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This procedure describes how medical amnesty is implemented at Winona State University (WSU). Medical amnesty applies only to alcohol and/or drug related medical emergencies and does not apply to other prohibited conduct such as assault, property damage, or distribution of illicit substances.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This procedure draft is a proposed update for a legacy regulation:
This procedure now designates the Dean of Students as the primary administrator responsible for addressing student medical amnesty issues. This version of the procedure removes references to FERPA and WSU’s option to notify parents or other family members of the incident. It more clearly defines eligibility and steps to be taken.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This procedure describes the eligibility requirements, criteria, roles, responsibilities, and timeline used in awarding Winona State University (WSU) faculty and administrators with the prestigious status of faculty emeriti or retired with distinction.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This procedure draft is a proposed update for a legacy regulation:
This procedure now designates the Director of Human Resources as the responsible officer, and it provides definitions for “emerita” and “retired with distinction.” The nomination, review, and approval process has been updated to conform with recent practices.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This procedure describes the process and tools used in completing evaluation and development plans for Administrative Service Faculty (ASF) employees at Winona State University (WSU).
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This procedure draft is a proposed update for a legacy regulation:
This procedure now designates the Director of Human Resources as the responsible officer. This version of the policy provides a definition for “ASF Evaluation/Development Plan.” The “tools for evaluation” are now specified in much more detail.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This procedure describes the conditions under which Winona State University (WSU) services are made available for non-university purposes.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This procedure draft is a proposed update for a legacy regulation:
This procedure now designates the Vice President for Finance and Administration as the responsible officer. It clarifies the role that the Business Office plays in the process.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.