This policy describes the rules, rights, obligations, and expectations involved in creating, reviewing, approving, publishing, and maintaining university policies and procedures at Winona State University (WSU).
WSU Policies: Policies
This policy defines the administrative organizational structure of Winona State University (WSU).
This policy guides the formation and operation of Winona State University (WSU) All-University Committees and Task Forces; it codifies and standardizes practices across WSU and ensures representation of all WSU constituencies.
This policy provides guidance for Winona State University (WSU) employees to ensure consistency, integrity, and accountability when using university resources for travel.
This policy describes how costs are recovered for departments providing campus services to other departments to assure consistent and fair practices across Winona State University (WSU).
This policy describes how Winona State University (WSU) encourages faculty and staff members to seek grants and external funding to further its educational mission, enrich its scholarly endeavors, and enhance services to its community.
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This policy establishes the internal processes for the purchase of supplies, equipment, repairs, and miscellaneous items for all Winona State University (WSU) employees and departments to ensure consistency and accountability when using university resources.
This policy establishes the method for naming buildings and other facilities at Winona State University (WSU).
This policy describes the procurement, placement, and use of multi-function /copier machines (machines) at Winona State University (WSU).
This policy establishes the evacuation process of Winona State University (WSU) academic buildings in the event of a fire or other emergency.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This policy draft is a proposed update for a legacy regulation:
The clear and succinct policy now states the responsibilities for specific individual roles. The updated procedure specifies the responsibilities of specific WSU community members not only in the event of an evacuation event but also prior to such events to prepare for them.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This policy communicates the university’s commitment to providing a safe and healthy workplace for all Winona State University (WSU) employees and establishes the responsibilities of various university groups toward meeting that goal.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This policy draft is a proposed update for a legacy regulation:
The clear and succinct policy now states the legislative authorization for monitoring safety and assigns responsibility for this to specific offices. The previous regulation served as the “Safety Manual” and contained many pages of very detailed guidelines (such as how to inspect a ladder before use). That content is more appropriately posted and updated elsewhere on the WSU website. There is no accompanying procedure associated with this policy.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This policy establishes parking and traffic regulations for the Winona State University (WSU) campus.
This policy describes how electronic and key access to Winona State University (WSU) buildings is granted to employees and students in a way that maintains the security of the campus.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This policy draft is a proposed update for a legacy regulation:
This policy now states the basic rules surrounding who has the authority to issue keys and provide building access, and who may receive them. The updated procedure now states the processes in place for different constituencies. It doesn’t belabor the issue of paying fines for lost keys or the specific steps involved with returning keys. It removes references to law enforcement investigations determining employee liability.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
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This policy establishes common practices for the acquisition, use, control, and recordkeeping of capital assets and equipment belonging to Winona State University (WSU).
This policy describes actions Winona State University (WSU) takes to adhere to the requirements of the Jeanne Clery Disclosure of Campus Security Policy & Campus Crime Statistics Act, also known as the Clery Act. The Director of Security or designee distributes Timely Warning notifications and Security Announcements to promote the safety of the campus community.
This policy describes actions Winona State University (WSU) takes to adhere to the requirements of the Jeanne Clery Disclosure of Campus Security Policy & Campus Crime Statistics Act, also known as the Clery Act. Authorized representatives distribute Emergency Notifications to the WSU community when a significant emergency or dangerous situation occurs to protect the safety and security of the WSU campus community.
This policy describes how Winona State University (WSU) adheres to the requirements of the Jeanne Clery Disclosure of Campus Security Policy & Campus Crime Statistics Act, also known as the Clery Act, by designating Campus Security Authorities (CSAs). CSAs perform duties that are necessary for WSU to maintain institutional compliance with the Clery Act.
This policy provides guidance regarding the development of the Winona State University (WSU) Landscape Arboretum, including its grounds and allied properties.
This policy defines how credit workshops are created and offered at Winona State University (WSU).
This policy establishes the guidelines to be used at Winona State University (WSU) on the development and funding of Non-Credit (NC) and Continuing Education Unit (CEU) offerings. The primary result of the implementation of this policy will be:
- The creation of records of educational experience for learners to document their efforts at self improvement, increased vocational competence, and a commitment to lifelong learning;
- The creation of an institutional planning, implementation and recording capability for demonstrating an ongoing commitment to continuing education and community service functions; and
- The recognition of Adult & Continuing Education (ACE) as the central office for NC and CEU programs.
This policy describes the approval process to be used to accomplish all curricular changes at Winona State University (WSU), while recognizing the responsibility and right of the WSU Faculty Association (FA) to propose such changes. Curricular changes include proposals for the growth, reduction, revision, or discontinuation (banking) of an undergraduate or graduate program or course.
This policy applies to all proposed curricular changes involving:
- New/revised undergraduate/graduate courses and programs,
- Courses submitted for inclusion in the WSU General Education Program,
- Courses and sections receiving additional designations in the registration system, academic transcripts, and/or co-curricular transcripts, and
- Discontinuation (banking) of a course or program.
All approved course and program proposals are subject to policies on curriculum published by the Minnesota State Colleges and Universities central offices and Higher Learning Commission requirements.
This policy describes how Winona State University (WSU) safeguards the rights and welfare of human subjects participating in research conducted in university facilities or by university faculty, staff, or students on behalf of the university.
This policy describes how Winona State University (WSU) complies with the federal Family Educational Rights and Privacy Act (FERPA), as amended, and the Minnesota Government Data Practices Act.
This policy defines graduate assistant (GA) categories, eligibility, responsibilities, hiring and termination processes, and compensation at Winona State University (WSU).
This policy defines the categories and eligibility for graduate assistants.
This policy describes the awarding of Inter Faculty Organization (IFO) Professional Improvement Funds (PIF) to eligible Winona State University (WSU) faculty members.
This policy establishes the application and approval process for sabbatical leaves for Inter Faculty Organization (IFO) members at Winona State University (WSU).
Rationale for Revision and Major Changes:
This policy draft is a proposed update for a legacy regulation:
The policy is largely unchanged, and it simply states that WSU faculty members are eligible for a sabbatical. The procedure now numbers the steps involved in granting sabbaticals, and it specifies the contents of the application form.
Stakeholder feedback report:
This policy provides guidelines for processes used in the promotion, tenure, and non-renewal of Inter Faculty Organization (IFO) members at Winona State University (WSU).
This policy provides guidance in the professional development and evaluation of Inter Faculty Organization (IFO) members at Winona State University (WSU).
This policy draft is a proposed update for a legacy regulation:
(Additional notes forthcoming.)
Stakeholder feedback report:
This policy describes the awarding of Administrative and Service Faculty (ASF) Professional Improvement Funds (PIF) to eligible Winona State University (WSU) faculty members.
This policy facilitates the awarding of Administrative and Service Faculty (ASF) sabbatical leave at Winona State University (WSU).
This policy describes the requirements and procedures involved in the appointment of graduate faculty members at Winona State University (WSU).
This policy describes the circumstances and processes used in banking, unbanking, and deleting courses and programs at Winona State University (WSU).
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing.)
This policy draft is a proposed update for a legacy regulation:
(Additional notes forthcoming.)
Stakeholder feedback report:
This policy encourages and supports active, faculty-mentored undergraduate student research and creative projects at Winona State University (WSU).
This policy describes the conditions under which Winona State University (WSU) grants honorary doctorate degrees. By granting these degrees, WSU establishes public associations with exceptional individuals, demonstrating the values and principles of the university and furthering institutional goals and objectives in the areas of educational programming, service, and advancement.
This policy supports Winona State University (WSU) faculty- and staff-mentored student presentations at conferences and professional meetings of student research and creative projects.
This policy ensures that all undergraduate and graduate academic programs at Winona State University (WSU) are reviewed on a regular basis.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This policy draft is a proposed update for
The content of this updated policy is identical to the previous version. The only changes are grammatical and stylistic.
The updated procedure combines the previous sections A and B (“Program Review Schedule” and “Program Review Timeline”) into one. It clarifies the timelines in section A, setting clear dates (rather than, e.g., “within 30 days of receipt”) and clarifying expectations for the last steps of the process. (Note that none of the previous specified dates have changed.)
The suggested components of the self-study report are expanded in a separate document. This procedure would provide more guidance to academic departments as they construct their self-study reports for academic program reviews. The phrase “Strategic plan for improvement” has been replaced by “Strategic plan for adaptation.”
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by ??/??/202?.
3-26:
This policy ensures that all academic programs, including undergraduate major and minor programs and graduate certificate and degree programs at Winona State University (WSU) are reviewed on a regular basis.
Note: This current policy and procedure set is currently being considered for updating:
This procedure describes the schedule, timeline, components, and responsibilities involved in the academic program review process at Winona State University (WSU).
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This procedure draft is a proposed update for
This updated procedure combines the previous sections A and B (“Program Review Schedule” and “Program Review Timeline”) into one. It clarifies the timelines in section A, setting clear dates (rather than, e.g., “within 30 days of receipt”) and clarifying expectations for the last steps of the process. (Note that none of the previous specified dates have changed.) The suggested components of the self-study report are expanded in a separate document and removed from this one.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by ??/??/202?.
This policy promotes academic practices that prevent research misconduct (as defined below) and ensures that Winona State University (WSU) complies with federal regulations in terms of ethical research and dealing with allegations of research misconduct.
This policy helps identify and resolve actual and potential significant financial conflicts of interests solely related to grants, sponsored research, and sponsored projects at Winona State University (WSU) funded by federal agencies with specific conflicts of interest requirements.
This policy describes the course syllabus requirement at Winona State University (WSU).
Rationale for Revision and Major Changes:
This policy draft is a proposed update for a legacy regulation:
The content of this update is nearly identical to the previous regulation, although it has been reorganized.
Stakeholder feedback report:
This policy describes the appeal process for students suspended from Winona State University (WSU) for failure to meet minimum academic standards.
This policy establishes eligibility requirements and procedures for awarding posthumous degrees at Winona State University (WSU).
This policy assures that Winona State University (WSU) will comply with the Public Health Service (PHS) Policy on the Humane Care and Use of Laboratory Animals, and affirm the appropriate use of animals in research, teaching, educational display, and related activities.
To establish policies at Winona State University (WSU) for the development and administration of international or domestic off-campus study programs, offered for academic credit.
This policy defines Credit for Prior Learning (CPL) opportunities for students admitted to Winona State University (WSU).
This policy facilitates the awarding of Administrative and Service Faculty (ASF) Special Initiative Awards (SIA) at Winona State University (WSU).
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This policy provides a process for students at Winona State University (WSU) to appeal grades and evaluations believed to be unjust or incorrect.
This policy provides information regarding a student’s non-academic grievance or complaint at Winona State University (WSU).
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This policy draft is a proposed update for a legacy regulation:
This policy now clearly states when it does and does not apply. The updated procedure has not changed. It does remove the previous definition of “student” that previously included “a group of students, or the student government,” making it clear that the grievance procedure is for an individual student.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
The purpose of this policy is to describe the restrictions and procedures related to the usage of Winona State University (WSU) buildings and outdoor spaces by university and non-university entities.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This policy draft is a proposed update for a legacy regulation:
This policy now clearly states its purpose and no longer refers to the U.S. Constitution; issues of protest are discussed in the “conditions of use” procedure.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This policy guides the Winona State University (WSU) response to a student death. WSU officials follow the protocol described in this policy and the related procedure in providing resources and services to support the student’s family, other affected students, and the entire campus community.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This policy draft is a proposed update for a legacy regulation:
This policy now designates the Dean of Students as the primary administrator responsible for addressing student death issues. The updated procedure includes the list of “tasks” based on the experiences of the previous Dean of Students.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This policy encourages students at Winona State University (WSU) to seek assistance when that student needs medical attention or when that student knows of another student in need of medical care due to consumption of alcohol or drugs.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This policy draft is a proposed update for a legacy regulation:
This policy now designates the Dean of Students as the primary administrator responsible for addressing student medical amnesty issues. The policy removes text explaining why students might be reluctant to seek such amnesty. It also removes language suggesting that individuals with enforcement obligations may still report, charge, or take other actions in accordance with state and federal laws. The updated procedure removes references to FERPA and WSU’s option to notify parents or other family members of the incident. It more clearly defines eligibility and steps to be taken.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This policy promotes the safety and welfare of members of the Winona State University (WSU) community through compliance with the requirements of the Higher Education Opportunity Act of 2008 (the HEOA).
Winona State University is committed to providing equal access to all students. This means we follow several important laws, including the Americans with Disabilities Act (ADA), the ADA Amendments Act (ADAAA), Section 504 and Section 508 of the Rehabilitation Act, the Minnesota Human Rights Act, and the Minnesota Respond, Innovate, Succeed, and Empower (RISE) Act. These laws ensure that students with documented disabilities can request the accommodations they need to participate fully in university events and programs.
Our commitment goes beyond just following the law. We want to make sure you know who to talk to and how to work with Access Services. Our goal is to provide you with the resources and support your need for an equitable learning environment.
Undue Burden/Hardship: An action requiring significant difficulty or expense when considering several factors, including the nature and cost of the accommodation in relation to the size, resources, nature, and structure of the institution.
This policy establishes how Winona State University (WSU) nominates and confers eligible faculty and administrators with the prestigious honor of emeriti status and retired with distinction status.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This policy draft is a proposed update for a legacy regulation:
This policy now designates the Director of Human Resources as the responsible officer. This version of the policy provides definitions for “emerita” and “retired with distinction.” The updated procedure describes the nomination, review, and approval process to conform with recent practices.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This policy describes the employee evaluation and development process of Administrative Service Faculty (ASF) members at Winona State University (WSU).
This policy describes how Winona State University (WSU) implements fingerprint-based state and national criminal history record checks conducted for non-criminal justice purposes when requested under applicable federal authority and/or state statute to ensure the health and safety of all members of the WSU community.
This policy ensures the Winona State University (WSU) community can locate and understand their responsibilities and business practices associated with Information Technology (IT). This policy recognizes the external Laws, Regulations, Statutes, Policies, Frameworks, Guidelines and Minnesota State System Operating Instructions that Winona State University is obligated to enforce. This policy tasks and authorizes the Chief Information Officer to adopt and implement local IT policies that address these requirements.
This policy defines the conditions under which Winona State University (WSU) makes university services and facilities available for non-university purposes.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing)
This policy draft is a proposed update for a legacy regulation:
This policy now designates the Vice President for Finance and Administration as the responsible officer. The procedure now clarifies the role that the Business Office plays in the process.
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by 11/01/2024.
This policy establishes Winona State University’s (WSU) policy prohibiting drug and alcohol use and distribution on campus in order to maintain a safe and healthy campus environment.
Rationale for Revision and Major Changes:
(This is for stakeholder review, not for publishing.)
This policy draft is a proposed update for a legacy regulation:
This policy designates the Director of Human Resources as the responsible officer for the overall policy. There are two associated procedures, one for students and another for employees, each with a separate responsible office and officer. It was updated to included changes in Minnesota law that legalized cannabis (marijuana) use and possession.
[Major changes to the regulation to be added later.]
Suggested Stakeholder feedback deadline:
Feedback should be provided using this WSU form by ??/??/20??.