This page includes all changes to the Winona State University (WSU) policy website’s listing of official policies and procedures approved by the WSU President since 2016.
WSU Policies: Approved, Official
This policy explains the rules, rights, obligations, and expectations related to the creation, publication, implementation, and maintenance of policies and procedures at Winona State University (WSU).
Note: This current policy and procedure set is currently being considered for updating:
This procedure explains how policies and procedures at Winona State University (WSU) are generally created, approved, and maintained.
This policy defines the administrative organizational structure of Winona State University (WSU).
This policy guides the formation and operation of Winona State University (WSU) All-University Committees and Task Forces; it codifies and standardizes practices across WSU and ensures representation of all WSU constituencies.
This procedure establishes the steps involved in the formation and operation of Winona State University (WSU) all-university committees and task forces.
This policy provides guidance for Winona State University (WSU) employees to ensure consistency, integrity, and accountability when using university resources for travel.
This procedure describes the steps Winona State University (WSU) employees follow when traveling on university business.
This regulation establishes a procedure for annually determining the level of the Winona State University (WSU) student activity fee and student union facility fee to be charged in the subsequent year (summer session, fall, and spring) in accordance with Minnesota State Board of Trustees Governing Rules.
This policy describes how costs are recovered for departments providing campus services to other departments to assure consistent and fair practices across Winona State University (WSU).
This procedure provides guidelines for cost recovery when one Winona State University (WSU) department provides charged services for another department.
This policy describes how Winona State University (WSU) encourages faculty and staff members to seek grants and external funding to further its educational mission, enrich its scholarly endeavors, and enhance services to its community.
This procedure establishes guidelines, procedures, and responsibilities for submission and administration of grants and sponsored project or programs at Winona State University (WSU).
2-10:
This policy establishes the internal processes for the purchase of supplies, equipment, repairs, and miscellaneous items for all Winona State University (WSU) employees and departments to ensure consistency and accountability when using university resources.
2-10A:
This procedure outlines required processes for employee purchases of supplies, equipment, repairs, and miscellaneous items using university funds.
This policy establishes the method for naming buildings and other facilities at Winona State University (WSU).
This procedure establishes the process for the naming of university buildings and other facilities, such as lounges, lobbies, and individual rooms, at Winona State University (WSU).
This policy describes the procurement, placement, and use of multi-function /copier machines (machines) at Winona State University (WSU).
This regulation establishes the procedure for the evacuation of all academic buildings at Winona State University (WSU) in the event of a fire alarm or other designated emergency as well as to establish the responsibility for evacuation of buildings and alerting the fire department and/or other appropriate emergency agencies.
Note: This legacy regulation is currently being considered for updating to a formal Policy and Procedure set:
2-17:
This regulation provides employees at Winona State University (WSU) with information and instructions on safety in carrying out work assignments.
Note: This legacy regulation is currently being considered for updating to a formal Policy and Procedure set:
This policy establishes parking and traffic regulations for the Winona State University (WSU) campus.
This procedure describes specific parking and traffic regulations on the Winona State University (WSU) campus.
This regulation describes the policies and procedures regarding the issuance and return of office and building keys at Winona State University (WSU).
Note: This legacy regulation is currently being considered for updating to a formal Policy and Procedure set:
2-21:
This policy establishes common practices for the acquisition, use, control, and recordkeeping of capital assets and equipment belonging to Winona State University (WSU).
2-21A:
This procedure provides guidance on the acquisition, use, control, and recordkeeping responsibilities for capital assets and equipment purchased by Winona State University (WSU) employees using university funds.
This policy describes actions Winona State University (WSU) takes to adhere to the requirements of the Jeanne Clery Disclosure of Campus Security Policy & Campus Crime Statistics Act, also known as the Clery Act. The Director of Security or designee distributes Timely Warning notifications and Security Announcements to promote the safety of the campus community.
This procedure describes how the Winona State University (WSU) Director of Security or designee distributes Timely Warning notifications and Security Announcements to help WSU campus community members protect themselves, to aid in preventing crimes, and to protect against specific threats occurring on WSU Clery Act geography.
This policy describes actions Winona State University (WSU) takes to adhere to the requirements of the Jeanne Clery Disclosure of Campus Security Policy & Campus Crime Statistics Act, also known as the Clery Act. Authorized representatives distribute Emergency Notifications to the WSU community when a significant emergency or dangerous situation occurs to protect the safety and security of the WSU campus community.
This procedure describes how authorized representatives distribute Emergency Notifications to the Winona State University (WSU) community when a significant emergency or dangerous situation presents an immediate threat to the health or safety of students or employees on a WSU campus.
This policy describes how Winona State University (WSU) adheres to the requirements of the Jeanne Clery Disclosure of Campus Security Policy & Campus Crime Statistics Act, also known as the Clery Act, by designating Campus Security Authorities (CSAs). CSAs perform duties that are necessary for WSU to maintain institutional compliance with the Clery Act.
This procedure describes the identification, training, and responsibilities of Campus Security Authorities (CSAs) at Winona State University (WSU). CSAs are a requirement of the Clery Act and perform duties that are necessary for WSU to maintain institutional compliance with the Clery Act.
This policy provides guidance regarding the development of the Winona State University (WSU) Landscape Arboretum, including its grounds and allied properties.
This procedure provides guidance to ’the Winona State University (WSU) Landscape Arboretum Director, the All-University Arboretum and Land Stewardship Committee, its sub-committees, landscape services staff, and the administration in selecting and installing tree, shrub and plant materials, exterior physical objects and landscape features on the campus grounds.
This procedure provides guidance to the Winona State University (WSU) Landscape Arboretum Director, the All-University Arboretum and Land Stewardship Committee, its sub-committees, landscape services staff, and the administration in determining what tree, shrub, and plant materials, exterior physical objects and landscape features should be deaccessioned based on established conditions.
This procedure provides guidance to the Winona State University (WSU) Landscape Arboretum Director and landscape services staff for maintaining trees, shrubs, gardens, exterior physical objects and landscape features, turf, and irrigation systems at the university.
This regulation aims to insure efficient use of funds for the acquisition of library supplies and equipment at Winona State University (WSU), to prevent duplication, to encourage shared use, to insure conservation of university property, and to describe the procedures to be used so that library materials and equipment requests may be expedited.
This policy establishes the guidelines to be used at Winona State University (WSU) on the development and funding of Non-Credit (NC) and Continuing Education Unit (CEU) offerings. The primary result of the implementation of this policy will be:
- The creation of records of educational experience for learners to document their efforts at self improvement, increased vocational competence, and a commitment to lifelong learning;
- The creation of an institutional planning, implementation and recording capability for demonstrating an ongoing commitment to continuing education and community service functions; and
- The recognition of Adult & Continuing Education (ACE) as the central office for NC and CEU programs.
This procedure articulates the processes to be used at Winona State University (WSU) on the development and funding of Non-Credit (NC) and Continuing Education Unit (CEU) offerings. The primary result of the implementation of this policy will be:
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The creation of records of educational experience for learners to document their efforts at self improvement, increased vocational competence, and a commitment to lifelong learning;
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The creation of an institutional planning, implementation and recording capability for demonstrating an ongoing commitment to continuing education and community service functions’; and
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The recognition of Adult & Continuing Education (ACE) as the central office for NC and CEU programs.
This policy describes the approval process to be used to accomplish all curricular changes at Winona State University (WSU), while recognizing the responsibility and right of the WSU Faculty Association (FA) to propose such changes. Curricular changes include proposals for the growth, reduction, revision, or discontinuation (banking) of an undergraduate or graduate program or course.
This policy applies to all proposed curricular changes involving:
- New/revised undergraduate/graduate courses and programs,
- Courses submitted for inclusion in the WSU General Education Program,
- Courses and sections receiving additional designations in the registration system, academic transcripts, and/or co-curricular transcripts, and
- Discontinuation (banking) of a course or program.
All approved course and program proposals are subject to policies on curriculum published by the Minnesota State Colleges and Universities central offices and Higher Learning Commission requirements.
This procedure describes the approval process to be used to accomplish all curricular changes at Winona State University (WSU). This procedure allows all stakeholders to review and comment on proposals, providing multiple opportunities for open and transparent discussions about their implications for other constituencies.
This procedure describes the types of forms to be submitted by Winona State University (WSU) faculty members and reviewed by the faculty curriculum committees in the approval process for proposed curricular changes.
This regulation details the steps to be taken by faculty/staff who are entitled to enrollment, on a space available basis, in courses at any university in the Minnesota State University System without payment of tuition or fees, except laboratory or special course fees. The faculty/staff member’s spouse or dependents may share this right within the limit established above, with waiver of tuition only.
Note: This legacy regulation is currently being considered for updating to a formal Policy and Procedure set:
This procedure establishes guidelines, procedures, and responsibilities for the protection of human subjects involved in research conducted in Winona State University (WSU) facilities or by WSU faculty, staff, or students on behalf of the university.
This policy describes how Winona State University (WSU) complies with the federal Family Educational Rights and Privacy Act (FERPA), as amended, and the Minnesota Government Data Practices Act.
This policy defines the categories and eligibility for graduate assistants.
[None.]
This policy describes the awarding of Inter Faculty Organization (IFO) Professional Improvement Funds (PIF) to eligible Winona State University (WSU) faculty members.
This procedure describes the application process and criteria used for awarding IFO Professional Improvement Funds to eligible Winona State University (WSU) faculty members.
This regulation establishes the method whereby faculty members at Winona State University (WSU) who are represented by the IFO may apply for sabbatical leave. Reference is made to Article 19, Section C, of the Agreement between the IFO and Minnesota State.
Note: This legacy regulation is currently being considered for updating to a formal Policy and Procedure set:
This regulation establishes the administrative procedures to be used in the promotion of faculty at Winona State University (WSU).
This regulation provides procedures and guidance for the professional evaluation of probationary and fixed term faculty at Winona State University (WSU) consistent with Article twenty-two (22) of the Inter-Faculty Organization (IFO)-Minnesota State Colleges and Universities System (MnSCU) Agreement.
Note: This legacy regulation is currently being considered for updating to a formal Policy and Procedure set:
This regulation establishes the administrative procedures to be used in the consideration of probationary/non-tenure track faculty for renewal/nonrenewal/tenure and to evaluate the performance of fixed-term faculty at Winona State University (WSU). Reference is to Articles 21, 22, 24, and 25 of the Agreement between the Minnesota State Colleges and University (MnSCU) Board of Trustees and the Inter-Faculty Organization (IFO).
This policy describes the awarding of Administrative and Service Faculty (ASF) Professional Improvement Funds (PIF) to eligible Winona State University (WSU) faculty members.
This procedure describes the application process and criteria used for awarding Administrative and Service Faculty (ASF) Professional Improvement Funds (PIF) to eligible Winona State University (WSU) faculty members.
This policy facilitates the awarding of Administrative and Service Faculty (ASF) sabbatical leave at Winona State University (WSU).
This procedure describes the application process and criteria used for awarding Administrative and Service Faculty (ASF) sabbatical leave at Winona State University (WSU).
This policy describes the requirements and procedures involved in the appointment of graduate faculty members at Winona State University (WSU).
This procedure describes the processes involved in the appointment of graduate faculty members at Winona State University (WSU).
This regulation describes how courses and programs are banked at Winona State University (WSU).
Note: This legacy regulation is currently being considered for updating to a formal Policy and Procedure set:
This policy encourages and supports active, faculty-mentored undergraduate student research and creative projects at Winona State University (WSU).
This procedure establishes guidelines and procedures used to review, award, and administer Student Research and Creative Project Grants at Winona State University (WSU).
This regulation describes how honorary degrees are awarded at Winona State University (WSU).
Note: This legacy regulation is currently being considered for updating to a formal Policy and Procedure set:
This regulation establishes a policy for new course proposals in progress (not approved beyond the department) at Winona State University (WSU).
This policy supports Winona State University (WSU) faculty- and staff-mentored student presentations at conferences and professional meetings of student research and creative projects.
This procedure establishes guidelines and procedures used to review, award, and administer requests for Student Research and Creative Presentations Travel Support Grants at Winona State University (WSU).
3-26:
This policy ensures that all academic programs, including undergraduate major and minor programs and graduate certificate and degree programs at Winona State University (WSU) are reviewed on a regular basis.
Note: This current policy and procedure set is currently being considered for updating:
3-26A:
This procedure describes how academic programs, including undergraduate major and minor programs and graduate certificate and degree programs at Winona State University (WSU) are reviewed on a regular basis.
This policy promotes academic practices that prevent research misconduct (as defined below) and ensures that Winona State University (WSU) complies with federal regulations in terms of ethical research and dealing with allegations of research misconduct.
This procedure explains the roles, responsibilities, and principles guiding all steps in dealing with an allegation of research misconduct (as defined below). It details the timelines and steps required by Winona State University (WSU) in assessing, making an inquiry, creating an inquiry report, conducting an investigation, federal reporting requirements, determining institutional administrative action, providing protections for all parties, and institutional record retention for allegations of research misconduct.
The corresponding procedures apply to faculty, staff, and students employed by WSU and conducting research under the auspices of the university, whether the research is externally funded or not externally funded. The procedures are not intended to address all academic issues of an ethical nature. Nothing in these procedures should be construed to limit employees’ rights as outlined in their collective bargaining agreements.
This policy helps identify and resolve actual and potential significant financial conflicts of interests solely related to grants, sponsored research, and sponsored projects at Winona State University (WSU) funded by federal agencies with specific conflicts of interest requirements.
This procedure establishes guidelines, procedures, and responsibilities at Winona State University (WSU) for resolving actual and potential significant financial conflicts of interest solely related to grants and sponsored projects funded by federal agencies with specific conflicts of interest requirements.
This regulation establishes a policy for course syllabus for for-credit courses offered by Winona State University (WSU) in accordance with Minnesota State College and University System (MnSCU) policy.
Note: This legacy regulation is currently being considered for updating to a formal Policy and Procedure set:
This policy describes the appeal process for students suspended from Winona State University (WSU) for failure to meet minimum academic standards.
This procedure describes the academic appeal process available to students placed on academic suspension at Winona State University (WSU).
This regulation establishes the posthumous degree eligibility requirements for undergraduate and graduate students at Winona State University (WSU) and prescribes the procedures to be followed in making recommendations for awarding the posthumous degree.
This policy assures that Winona State University (WSU) will comply with the Public Health Service (PHS) Policy on the Humane Care and Use of Laboratory Animals, and affirm the appropriate use of animals in research, teaching, educational display, and related activities.
This procedure establishes and describes the roles, responsibilities, and procedures guiding the humane care and use of animals in research, teaching, display, and related activities when conducted by Winona State University (WSU) faculty, staff, and students using university facilities or equipment, in the field, or at another institution because of sub-granting or sub-contracting research activities.
To establish policies at Winona State University (WSU) for the development and administration of international or domestic off-campus study programs, offered for academic credit.
This procedure describes the process for development, approval, implementation, and administration of faculty-led off-campus study programs at Winona State University (WSU).
This procedure describes the process used at Winona State University (WSU) for development and administration of summer and semester study away programs, international or domestic.
This policy defines Credit for Prior Learning (CPL) opportunities for students admitted to Winona State University (WSU).
This procedure establishes practices for providing credit for prior learning opportunities to admitted Winona State University (WSU) undergraduate and graduate students through external university assessment and evaluation.
This procedure establishes practices for providing credit for prior learning opportunities to admitted Winona State University (WSU) undergraduate and graduate students through internal university assessment and evaluation.
This policy facilitates the awarding of Administrative and Service Faculty (ASF) Special Initiative Awards (SIA) at Winona State University (WSU).
This procedure describes the application process and criteria used for awarding Administrative and Service Faculty (ASF) Special Initiative Awards (SIA) at Winona State University (WSU).
3-37:
This policy provides a process for students at Winona State University (WSU) to appeal grades and evaluations believed to be unjust or incorrect.
3-37A:
This procedure defines the steps necessary for students at Winona State University (WSU) to appeal grades or evaluations believed to be unjust or incorrect.
This regulations establishes a system to monitor student employment at Winona State University (WSU) (including work study, student help, and graduate assistantships).
This regulation describes the method of processing a student grievance at Winona State University (WSU). This procedure shall not substitute for other grievance procedures specified in Minnesota State Colleges and Universities (MnSCU) Board policies, Winona State University policies and regulations, or negotiated agreements.
Note: This legacy regulation is currently being considered for updating to a formal Policy and Procedure set:
This regulation describes how Winona State University (WSU) recognizes and promotes an intellectually open campus.
Note: This legacy regulation is currently being considered for updating to a formal Policy and Procedure set:
This regulation provides a protocol in the event of the death of a Winona State University (WSU) student.
Note: This legacy regulation is currently being considered for updating to a formal Policy and Procedure set:
This Medical Amnesty Policy is intended to support responsible behavior towards others at Winona State University (WSU) by encouraging students to seek medical assistance for others in an alcohol or drug-related medical emergency.
Note: This legacy regulation is currently being considered for updating to a formal Policy and Procedure set:
This policy promotes the safety and welfare of members of the Winona State University (WSU) community through compliance with the requirements of the Higher Education Opportunity Act of 2008 (the HEOA).
This procedure establishes a framework/protocol for cooperation among members of the Winona State University (WSU) community including students, employees and other individuals for the purpose of locating and assisting currently enrolled students who are attending WSU courses or living in WSU housing with in the United States and are reported missing.
This regulation establishes the emeritus/emerita/retired with distinction eligibility requirements for faculty [members of the Inter Faculty Organization (IFO) and the Minnesota State Association of Administrative & Service Faculty (ASF)] and administrators at Winona State University (WSU) and to describe the procedures to be followed in making recommendations for the awards of emeritus or retired with distinction status.
Note: This legacy regulation is currently being considered for updating to a formal Policy and Procedure set:
This regulation describes the WSU Affirmative Action Policy.
This Regulation describes the method to be used in accomplishing employee evaluation/development plans for Administrative and Service Faculty (ASF) employees at Winona State University (WSU). Employee evaluation/development plans provide an effective means for defining individual goals and communicating performance feedback to employees.
Note: This legacy regulation is currently being considered for updating to a formal Policy and Procedure set:
This regulation describes how Winona State University (WSU) honors employees whose service with the University has reached ten (10), twenty (20), thirty (30), or forty (40) years and those employees who have retired or have given notice of intent to retire during a given fiscal year. In addition, the President may designate other employees for special honors.
This regulation establishes guidelines to be used in implementation of flextime work schedules at Winona State University (WSU).
This regulation prescribes the procedures to be used by unclassified employees at Winona State University (WSU) requesting authorization to be absent from campus.
Note: This legacy regulation is a candidate for retirement. Comments from the Director of Human Resources:
“This regulation is based on an outdated paper form, replaced by eTime system for submission of leave requests.”
This regulation establishes a training policy for the classified employees of Winona State University (WSU), consistent with the Rules and Regulations of Minnesota Management & Budget (formerly the Department of Employee Relations – DOER). Training is an activity designed to improve and/or increase the skills, knowledge, and abilities of employees.
This regulation establishes the method used to distribute Achievement Awards for classified employees covered by the MAPE, MMA, MNA bargaining agreements and the Commissioners Plan at Winona State University (WSU). Achievement Awards exist to compensate employees for meritorious performance.
This regulation articulates the procedures that are followed when it becomes necessary to close the Winona campus of Winona State University (WSU), to begin daily operations later than regularly scheduled, or to cancel academic or non-academic activities due to inclement weather or other emergency conditions. A second purpose is to describe work conditions that prevail during the time that the university is closed. A third purpose is to describe procedures that are followed when an employee is unable to meet work responsibilities because of inclement weather.
This regulations describes how Winona State University (WSU) administers the review process for dealing with position description disputes for employees in the American Federation of State, County, and Municipal Employees (AFSCME), Council 6 bargaining unit.
This regulation describes how Winona State University (WSU) aims to achieve a work and educational environment which is free from threats and acts of violence.
This policy describes how Winona State University (WSU) implements fingerprint-based state and national criminal history record checks conducted for non-criminal justice purposes when requested under applicable federal authority and/or state statute to ensure the health and safety of all members of the WSU community.
This procedure outlines responsibilities and directives followed at Winona State University (WSU) when conducting, accessing, storing, retaining, using, and disposing of Criminal History Records Information (CHRI).
This regulation aims to maintain consistency in news style and avoid duplication of news and information disseminated to the media from Winona State University (WSU), to keep a current master calendar of campus activities, and to enhance media relations through one (1) liaison to avoid confusion.
This regulation aims to promote the interests of Winona State University (WSU) and to establish mutually beneficial relations between the University and its alumni. To promote the welfare of the alumni, students, and faculty of WSU and its predecessor, Winona State Teachers College, and Winona Normal School.
Note: This legacy regulation is a candidate for retirement. The VP for Advancement and the Director of Alumni Relations agreed with the committee’s suggestion that the current regulation (and any proposed update) looks more like a position description rather than an actual policy.
This policy ensures the Winona State University (WSU) community can locate and understand their responsibilities and business practices associated with Information Technology (IT). This policy recognizes the external Laws, Regulations, Statutes, Policies, Frameworks, Guidelines and Minnesota State System Operating Instructions that Winona State University is obligated to enforce. This policy tasks and authorizes the Chief Information Officer to adopt and implement local IT policies that address these requirements.
The purpose of this procedure is to help document known entities and documents that regulate the use of IT resources as outlined in university Policy 7-1 on Information Technology.
This regulation describes how Winona State University (WSU) services and/or facilities may be made available for non-WSU purposes. This regulation is not intended to apply to services and/or facilities from the Revenue Bond fund (Student Union and Residence Halls).
Note: This legacy regulation is currently being considered for updating to a formal Policy and Procedure set:
This regulation describes the Watkins Collection at Winona State University (WSU).
This regulation describes Winona State University (WSU) as a tobacco-free campus.
This regulation establishes and set forth the State’s policy regarding alcohol and other drug use in the workplace as it applies to Winona State University (WSU). It is the State’s policy to maintain a drug and alcohol-free workplace.
Note: This legacy regulation is currently being considered for updating to a formal Policy and Procedure set: